40 Tedious Sales Tasks You Can Outsource To A Virtual Assistant

October 31, 2019 Customer Relationships, Marketing Automation, virtual assistant 0 Comments

Most enterprises these days encounter manpower problems thus causing a slowing production of products & services.  One of the most recommended ways to solve this problem is outsourcing. Getting virtual assistant services for these tasks not only reduce the time but also produce a better quality of your work.  Here are some of the tasks a Virtual Office Assistant does:

  1. Filtering Emails / Managing Spam

Nobody likes an untidy email inbox. A tidy inbox will help you find what you’re looking for a lot more easier. This is why you should put the effort into organising your inbox even if it’s time-consuming. VAs will help you organise your emails according to how you want it and they will also protect your inbox from spammers.

  1. Database Building / Updating Contacts or CRM

Virtual Assistants help you transform your source data into an “Open SiteSearch Database Builder” database. They will also help yours in Updating your contacts for better customer relationship management or CRM.

  1. Sending of Greetings eCards, Event Invitations, etc.

Even mundane tasks if done by the group will take a lot of time to finish. Avoid wasting your valuable time especially if you’re on a deadline. VAs will help you not to think about mundane tasks like sending Greetings eCards, Event Invitations, Business eCards, etc.

  1.  Calendar Management & Appointment Scheduling & Travel Arrangement and Planning

Calendar Management is needed when you’re on the road all the time. Virtual Assistants will help you get better Calendar Management. They will help you do better appointment scheduling for business-related or travel-related events.

  1. Dropbox / Google Drive Organization

Dropbox and Google Drive store a lot of files for you. Having a messy dropbox or google drive is something you can’t avoid if you’re busy. VAs will help you find the files you’re looking for in the shortest time possible.

  1. Data Entry in Word, or Google Docs

A file especially one used for documentation is very long. Data entry is a long and timely process and you can avoid this by hiring VAs to do these tasks for you. They will help you do much more important tasks than spending a lot of time doing one.

  1. Creating / Managing Spreadsheets

Spreadsheets creation is a must for businesses nowadays. Managing spreadsheets, on the other hand, helps you to find what you need to look for in thousands of data. Creating and managing spreadsheets becomes easy with the help of Virtual Assistants. These people are experts and efficient in their work.

  1. Preparing PowerPoint/keynote Presentations

Preparing PowerPoint presentations is a must-learn skill especially in this knowledge-based era. It’s a skill that is very timely especially ones with a lot of slides. VAs are experts in their fields and doing PowerPoint presentations is one of their specialisations.

  1. PDF Conversion, Splitting and Merging

PDF consists of huge data, especially if used for documentation. Splitting and Merging of PDF is a timely process especially if there are a lot of files to work with. There will be less time spent with the help of VAs because they can do this type of work.

  1. Makes A To-Do-List Reminder For You

A To-Do-List is important for a company but is also time-consuming to do. VAs will help you with that aspect so you could focus on the tasks on the to-do-list and not the to-do-list itself.

  1. Payable and Receivable Accounts Management

Handling company accounts is just as important as any company’s tasks. VAs will help you manage your or your companies’ accounts so you could focus on making more revenue rather than managing what you already earned.

  1. Newsletter Sending To Both Prospects & Customers

Connecting to both ongoing customers & prospective clients is a must for any company. VAs will help you with that task so you could focus more on much more important tasks.

  1. Email Marketing Software New List Creation

Virtual Assistants help you create a new list for your Email Marketing Software so you could have a successful marketing campaign.

  1. Content Promotion Through Created & Scheduled Broadcast Emails

VAs also do creating and scheduling broadcast emails to promote content for you and your company. This task is important yet timely and the perfect thing you could do is hire a Virtual Assistant.

  1. Editing Follow-up Emails and Auto-responders

Editing follow-up emails and managing auto-responders are also jobs that could be given to Virtual Assistants so your company will be productive email-wise.

  1. Editing / Proofreading Emails

You don’t want your clients reading a bogus email right? Editing and proofreading emails are jobs that can be given to Virtual Assistants to help you cover more time on much more important tasks.

  1. Basic Editing of Audio Files

Editing audio files is a laborious task that needs a lot of time. Hiring Virtual Assistants will help you lessen that time especially if there’s a deadline coming.

  1. Removing Background Noise from Audio and Video

Removing Background Noise from audio & video is one of the things that VAs in this field specialises. With a virtual assistant’s help, you can rest easy knowing that this work is in a professional’s hands.

  1. Basic Photoshop / Image Editing

All virtual assistants with expertise in video editing need to know basic photoshop.  Audio / Video Editing Virtual Assistants get skills such as Basic Photoshop to help their clients edit simple images.

  1. Blog Post Creation & Guest Blogging

Websites need to have blogs to reel in more prospective customers. With good blog creation, you can get more clients to read your pages and what services you’re offering on your website.

  1. SEO Writing

SEO Writing is a task content writers do to help a specific website gain a higher rank in google. Good SEO writing will help you gain the rank you want in Google’s search pages.

  1. Newsletter Writing

Newsletter Writing is a task writers do in hope to reel in more prospective clients and check on ongoing customers. Good newsletter writing will help you check your customers at the same time reel more prospective clients on your website.

  1. Copywriting

Copywriting is a time-consuming process. Hiring content writers will help you with that. Good copywriting will help you and your website gain more reliable content.

  1. Directory Submission

Directory submission is a tedious task and hiring VAs will help you gain more time to focus on another task other than directory submission.

  1. Site Analysis

The site here means the website and it’s a time-consuming task that is  all about the collection and analysis of web data. VAs who are also SEO specialists can help you with this task. Doing a good site analysis will help you know the visitors’ number and the  webpages’ number of views.

  1. Keyword Research for Blog Content

Keyword research will help you find out what keywords most people use as queries when using Google. This task is arduous because there are a lot of keywords to try in relevance to the website. VAs, especially SEO Specialists, can do this task with ease so it’s much more convenient hiring them.

  1. Competitor Analysis

Competitor Analysis is a task that focuses on getting to know the competitors’ strategy and getting ideas in what you should be doing. If there are a lot of competitors then the analysis itself could take time. Hiring VAs will help you save time and resources.

  1. Landing Page Set-up/Creation

Landing page set-up or creation has many guidelines to follow thus making the process long. Hiring Virtual Assistants will help you avoid experiencing that problem.

  1. On-page optimization for a post & Off-Page Optimization

This task takes a lot of time especially if there are many issues with regards to the page. SEO Specialists will help you fix those problems. The more detailed your page optimisation will be, the more chance your website will rank in Google.

  1. Social Bookmarking

This is an SEO task focused on organising, searching, and managing bookmarks of web pages. When there are a lot of pages to work with the task becomes time-consuming and tedious. Hiring VAs will help you avoid encountering this process and focus on other more important tasks.

  1. Creating Backlinks / Link Building

Creating backlinks is like having a referral from someone else. The more backlinks you create the more good it will do to your website. The more backlinks you need to create the more time the task will consume. This is one of the reasons the hiring VAs will help you gain more traffic to your website.

  1. eBook Covers, Headers, Icons, Logos, and Banners Designing

Designing Logos, Banners and Icons is an important task at the same time time-consuming depending on the details you want your logos/banners/icons to have. Hiring Virtual Assistants will help reduce the number of hours needed to finish the work.

  1. Designing Infographics Images

Perfect infographics can help your website visitors to know more details about your website with as little time as possible. It’s better to hire VAs especially experienced graphic designers to do this task so you can focus on administrating your business.

  1. Designing Websites, Creating Mock-Ups

Even if you’re a graphic designer yourself, it would take a lot of time for you to design websites and create mock-ups. Hiring other graphic designers to do this task helps you focus on other tasks.

  1. Sales, Opt-In, and Landing Pages Designing

The designing of the landing, sales, and opt-in pages can take a lot of time. If you have a deadline to catch then hiring designers to do these tasks for you is a great boon for the quality of your work. You can focus on making more revenue by doing more administrative tasks.

  1. Support and Develop WordPress (PHP) Websites

Websites could be further developed by using a content management system called WordPress. Hiring developers help you to further optimise this process without degrading the quality of the work you’ve made.

  1. Install WordPress Plugins and Themes

WordPress is a must-learn when it comes to web developing. If you’re a web developer yourself you will know that working with WordPress takes a lot of time and resources. With the help of expert web developers, you can optimise and develop the website while focusing on tasks that could help you bring more revenue.

  1. WordPress Theme Customization

WordPress Theme Customization focuses on the modification of the site’s title and other important factors such as taglines and many more. If the website has a lot of pages then titles and taglines will also be a lot. Doing this all by yourself will take a lot of time and effort. The most advisable thing to do is to hire virtual assistants and focus on other tasks.

  1. WordPress Functionality and Plug-In Enhancement

Memorising all the WordPress functions for a better quality of work will take a lot of time. Hiring VAs who are well-versed in the functions itself. By doing this, it will help you have lesser burdens with web developing and can focus on task bringing more revenue to the company.

  1. Site Maintenance / Security and Troubleshooting

Site Maintenance is easy if you have time. You only have to check your website security and troubleshoot any problems that came along. This is on the premise that you have time. If you don’t have time then you can hire VAs to do this task for you so you can focus more on much more important tasks.

Final Thoughts

As you can see, these are the types of virtual assistants and the things they can do for you. Each virtual assistant provides a different skill set for you to use. Although there are many types of VAs, there is one thing in common to all of them. It’s “aid”. Virtual Assistants are hired for the sake of aiding you. These professionals will risk it all to make your company get the best version of itself. So if you want to achieve your goals in the shortest time possible then Virtual Assistants are what you need.

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